Protection of personal data

KVKK privacy notice.

We explain in plain language why and how we process your information when you use our website and when you write to us.

Draft text; legal review is required before publication.Sections highlighted in yellow (to be completed) must be completed by UKA Kongre. This text follows the same structure as the Submission Portal's privacy notice.

01Data controller

Data controller under the Turkish Personal Data Protection Law No. 6698 ("KVKK"):

Trade name: UKA Uluslararası Kongre, Danışmanlık, Eğitim, Tanıtım, Organizasyon, Yayın ve Ticaret Ltd. Şti.
Address: Cevizlidere Mah. 1209 Sk. Bina No:12 Daire No:27 Çankaya / Ankara
MERSIS / tax no.: 8871319032
Email: bilgi@ukakongre.com
Phone: +90 551 48 48 388
Registered e-mail (KEP) address: YOK

02Who this notice covers

visitors to the ukakongre.com website,
those who fill out the contact form, send us e-mails, or call us,
those who request a congress organization quotation, consultancy, courses, or training,
those who wish to receive congress and training announcements.

Paper submission, congress registration, peer review, and certificate procedures are carried out on the Submission Portal and are subject to the Portal's own privacy notice.

03Personal data processed

Identity: First name, last name.
Contact: E-mail address; optionally, phone number.
Professional information: Institution name (optional).
Request information: Information you provide in the form, such as the topic you select, the congress, service, or program you are interested in, the estimated number of participants, the period, and the city, as well as the content of your message.
Consent record: If you have opted in to receive announcement e-mails, the date and channel through which you gave your consent.
Transaction security: Date and time of connection to the site, IP address, browser information (server logs).

Our site does not request special categories of personal data, such as health data. Please do not include such information in your message.

04Purposes of processing and legal bases

Responding to your inquiry, preparing quotations and informationLegal basis: necessity for the establishment of a contract (KVKK Art. 5/2-c) and legitimate interest (Art. 5/2-f).

Sending congress and training announcements by e-mailLegal basis: your explicit consent (Art. 5/1) and your consent to commercial electronic messages under Law No. 6563. This is optional; you may opt out using the link in each e-mail or by writing to us.

Secure operation of the site and prevention of misuseLegal basis: legal obligation (Art. 5/2-ç) and legitimate interest (Art. 5/2-f).

Responding to requests from authorized institutionsLegal basis: legal obligation (Art. 5/2-ç).

Protecting rights in potential disputesLegal basis: establishment, exercise, or protection of a right (Art. 5/2-e).

05Method of collection

Your data is collected electronically when you fill out the forms on the site, through the e-mails you send us and phone calls, and through logs automatically generated on the server while you use the site.

06Who we transfer data to

Hosting service provider: for the operation of the site, as data processor. Medyabim, Türkiye
E-mail service provider: for sending form messages and announcements, as data processor. Medyabim, Türkiye
Financial advisor (certified public accountant): for engagements that result in a quotation or invoice, for statutory record-keeping.
Authorized public institutions and judicial authorities: upon request.
Legal advisors: in the event of a dispute.

Transfers abroad: AKTARILMAZ

No advertising, tracking, or analytics tools are used on the site; your visit is not shared with third parties.

07How long data is retained

Contact requests: After the request is concluded, 1 yıl. For engagements that result in a contract, for the applicable statutory period.
Announcement list: Until you withdraw your consent. Consent records are kept for 3 years after the consent ends, as required by law.
Server logs: 1 yıl

Data whose retention period has expired is deleted, destroyed, or anonymized.

08Your rights under Article 11 of the KVKK

to learn whether your data is processed and, if so, to request information about it,
to learn the purpose of processing and whether your data is used in line with that purpose,
to know the third parties in Turkey or abroad to whom your data has been transferred,
to request correction if your data is incomplete or inaccurate, and deletion where the legal conditions are met,
to request that such correction or deletion be notified to the third parties to whom your data has been transferred,
to object to an outcome against you that results from analysis carried out exclusively through automated systems,
to request compensation if you have suffered damage due to unlawful processing.

09How to submit a request

By writing from your registered e-mail address to bilgi@ukakongre.com or by writing to bilgi@ukakongre.com,
By a petition bearing your wet signature, delivered in person or by mail to the address above,
Via KEP (registered electronic mail), secure electronic signature, or mobile signature.

Your application must include your first name, last name, Turkish ID number (for foreign nationals, nationality and passport number), contact address, and your request. Applications are concluded free of charge within 30 days at the latest. If you find the response unsatisfactory, you may file a complaint with the Personal Data Protection Board within 30 days, and in any case within 60 days from the date of your application.

10Changes to this notice

When this notice is updated, the new version will be published on this page. If we need to process your data for a new purpose not stated here, we will inform you first. For cookies and browser storage, see the cookie policy.

Last updated: October 2026